Occupational Therapy Clinical Education Management
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Online tracking and fieldwork management built for OT programs
Occupational Therapy Clinical Education Management
Built for Modern OT Programs
Program Directors
Monitor fieldwork experiences, competencies, and evaluations for OT students.
Faculty
Track progress against objectives and review documentation.
Fieldwork Educators
Evaluate students, confirm hours, and provide feedback.
OT Students
Log hours, document interventions, and complete evaluations.
Accreditation & Standards
Support ACOTE-aligned documentation and reporting for occupational therapy programs.
Programs & Settings
OTD/MOT programs, pediatrics, adult rehab, acute care, outpatient, and community settings.
Accreditation Intelligence Suite
The only AI platform built to unify clinical and didactic data for accreditation success.
AI Insights
Access five expert-level AI reports that automatically evaluate your program’s performance, curriculum mapping, and competency achievement. Updated weekly, these reports deliver clear, actionable recommendations for continuous quality improvement.
AI Curriculum Mapping
Our AI Curriculum Mapping engine connects every skill, evaluation, and assignment to its related competencies and outcomes. It builds a transparent, hierarchical evidence chain—linking performance data to courses, objectives, and program outcomes for the most accurate accreditation insights available.
Gap Analysis & CQI
AI-driven gap analysis highlights curriculum and competency deficiencies before they affect outcomes. Continuous Quality Improvement (CQI) dashboards turn these insights into action, empowering data-driven decisions that sustain long-term accreditation success.
Unified Data
Integrate directly with Canvas to automatically pull courses, assignments, and grades. Combine this with native clinical data to create a complete, ready-to-audit evidence trail for outcomes, competencies, and accreditation reporting.
AI-Powered Features
Leverage cutting-edge artificial intelligence to streamline your educational processes, enhance student learning, and provide intelligent insights that drive better outcomes.
AI Scribe
Our AI Scribe brings real-world EHR workflows into the classroom. Students can dictate their daily clinical reflections, and our AI automatically populates their clinical logs, including structured fields, SOAP note drafts, and searchable codes in seconds.
AI Skills Templates
Generate hyper customized skills templates with a simple prompt. Our AI will generate a template with all of the relevant clinical skills, complete with curriculum alignment and competency mapping.
AI SOAP Note Helper
Our AI helper analyzes students' clinical summaries and log data to teach students how to structure well formatted SOAP notes, accelerating learning of professional standards and documentation skills. AI provides individualized support, feedback, and guidance to every student in real-time.
AI Grading Assistant
Our AI-powered assistant automatically reviews student clinical notes, identifying potential errors, assessing completeness, and providing a preliminary quality grade. Empower your feedback and remediation process with a clear first pass, allowing you to focus on nuanced guidance and individual student needs.
AI Personalized Learning Plans
AI-powered personalized learning plans (PLPs) analyze student clinical data to generate tailored development roadmaps with specific feedback, SMART goals, and targeted strategies. Every student receives high-quality, individualized guidance that accelerates their clinical competency development.
AI Compliance Verification
Streamline healthcare compliance management with AI-powered verification. Automated tracking of vaccinations, health screenings, and regulatory requirements, combined with AI verification, helps educators save time. Monitor student and staff compliance, securely store documents, and set expiration dates to ensure your program meets all healthcare standards. HIPAA and FERPA compliant.
Core Platform Features
Built on a robust foundation of essential tools and capabilities designed to support every aspect of clinical education management and student development.
Ultimate Flexibility
Tailor HealthTasks to your program's unique needs. Select from prebuilt templates for various programs like nursing, medical, respiratory, PT, OT, and SLP, or build your own using pre-made blocks and custom fields for ultimate flexibility.
Clinical Logs
Streamline clinical documentation with detailed logs that capture essential information. Track clinical hours, record detailed notes, and map specific skills to each entry. Enhance student learning with a built-in feedback and commenting system, facilitating real-time communication and targeted guidance.
Intuitive Dashboards
Gain instant insights into classroom and student progress with our user-friendly dashboards. Visualize cohort and individual performance against learning goals, enabling educators to identify trends, pinpoint areas of improvement, and provide targeted support.
Automated Tracking
Streamline clinical education with automated progress tracking. Effortlessly monitor student skill completion against educator templates, significantly reducing faculty burden and minimizing errors in clinical tracking.
Evaluations
Customize evaluation forms to your program's unique needs, assessing students, instructors, and clinical sites with precision. Our flexible system supports diverse evaluation methods, including satisfactory/unsatisfactory and 5-point Likert scales, providing detailed insights into performance and program effectiveness.
Custom Reports
Generate in-depth, customized reports to extract the precise data insights you require. Our flexible reporting tool allows you to select specific data points and apply filters, enabling you to analyze student progress, evaluation results, and program effectiveness with precision.
Mobile App
Students can log their skills in real time using our mobile progressive web app. Our platform provides the same great experience across all devices, is always up to date, and doesn't require any app store downloads.
And so much more.
Scheduling
Seamless calendar integration allows students to export their schedule to their Apple, Google, or Outlook calendars.
Location Verification
Code-based location verification ensures students are physically present at approved clinical sites. This code-based system avoids technical and privacy issues associated with traditional GPS systems.
Integrated Billing
Streamlined billing with Stripe integration supports both institutional and self-pay models. Self service invoicing, quote generation, and financial reporting simplify administrative overhead.
Location Management
Comprehensive location management with contract management, evaluations, and reporting.
User Management
Flexible user management supporting both institutional and self-pay students. Role-based access controls, and automated account provisioning streamline user administration.
Classrooms
Organize students into cohorts with classrooms, and gain insights into cohort benchmarks, at risk students, and more.
Transparent Pricing
Select your plan and see your volume discount instantly. No hidden fees.
Estimate Your Cost
Select the number of students to see your volume discount.
100 students
11,000+
Standard
1-9 licenses
10% Discount
10-49 licenses
15% Discount
50-99 licenses
20% Discount
100-499 licenses
25% Discount
500-999 licenses
30% Discount
1,000+ licenses
Estimate Summary
$450
$360
per student
Base price per license (Pro)$450
100 licenses × base price$45,000
Volume discount (20%)-$9,000
Total Estimated Price$36,000
You save $9,000 total
One-Time Payment Per Student
Full program access. No recurring fees.
Full program access. No recurring fees.
No credit card required. Get started today.
Compare plans
See the complete feature breakdown between our plans
Core Features Essential clinical tracking functionality | Starter | Pro |
|---|---|---|
| Full Program Access | ||
| Customized Templates | ||
| Clinical Logs | ||
| Hours Tracking | ||
| Skills Progress Tracking | ||
| Intuitive Dashboards | ||
| Evaluations | ||
| Reports | ||
| Curriculum Mapping | ||
| Mobile App | ||
| Location Management | ||
| Student Schedules | ||
| Location Verification | ||
| User Management | ||
| Compliance Dashboard | ||
| HIPAA & FERPA Compliant | ||
AI Features Save up to 90% of time spent on administrative tasks | Starter | Pro |
| AI SOAP Note Helper | ||
| AI Grading Assistant | ||
| AI Scribe | — | |
| AI Template Generation | — | |
| AI Personalized Learning Plans | — | |
| AI Compliance Verification | — | |
Accreditation Suite Expert-level accreditation intelligence and compliance tools | Starter | Pro |
| AI Insights & Narratives | — | |
| 5 Purpose-Built Accreditation Reports | — | |
| Complete Evidence Chain Mapping | — | |
| Gap Analysis & CQI Recommendations | — | |
| Weekly Report Refresh | — |
Frequently Asked Questions
Any questions? Contact us.
Do you offer a free trial?
Yes, we'd love to show you around. Request a free trial and we'll get you set up.
What are the 5 AI Insights accreditation reports?
Our AI Insights suite provides 5 comprehensive accreditation reports that can be refreshed weekly:
1. Overall Program Performance: Holistic analysis of program health, completion rates, and key performance indicators with strategic recommendations.
2. Curriculum Mapping Analysis: Evaluates how well your curriculum aligns with competencies and outcomes, identifying gaps and redundancies.
3. Competency Performance: Tracks student mastery across all competencies, highlighting areas of strength and improvement needs.
4. Course Objective Performance: Analyzes how effectively individual course objectives are being met and their impact on overall program outcomes.
5. Program Outcome Performance: Comprehensive assessment of how well graduates meet program outcomes with actionable improvement strategies.
How does AI Curriculum Mapping work?
Our AI Curriculum Mapping feature automatically connects skills and evaluations to specific curriculum objectives and competencies with a single click. This eliminates the tedious manual linking process and creates a rich, interconnected dataset.
This deep data linking is the foundation that enables our AI Insights to provide unparalleled depth and accuracy in program analysis.
Which Learning Management Systems (LMS) do you integrate with?
We currently offer seamless integration with Canvas, allowing for the import of courses and assignments, as well as efficient grade synchronization. We are actively working on expanding our integrations to include other popular LMS platforms in the near future.
What is Gap Analysis & CQI and how does it help with accreditation?
Our AI-powered Gap Analysis identifies critical gaps in three key areas:
Curriculum Gaps: Identifies missing or insufficient coverage of required competencies and learning objectives.
Competency Deficiencies: Pinpoints specific competencies where students consistently underperform, indicating potential curriculum or instructional issues.
Performance Gaps: Analyzes patterns in student performance data to identify systemic issues affecting program outcomes.
The Continuous Quality Improvement (CQI) component provides data-driven recommendations with specific strategies, timelines, and success metrics to address identified gaps and ensure accreditation standards are consistently met.
How often are AI Insights reports updated?
AI Insights reports can be refreshed weekly, providing you with the most current analysis of your program's performance. This frequent updating ensures that you're always working with the latest data and can quickly identify and address emerging issues before they impact accreditation compliance.
Can AI Insights help with specific accreditation standards?
Yes, our AI Insights are designed to align with major healthcare education accreditation standards. The system analyzes your program data and provides specific recommendations for meeting accreditation requirements. This includes identifying areas where your program excels and highlighting areas that need attention to maintain or achieve accreditation compliance.
What makes AI Insights different from standard reporting?
Our AI Insights go far beyond presenting data—they interpret it, identify root causes, and generate specific, implementable recommendations. The system provides comprehensive analysis across key areas:
Curriculum Analysis: Identifies critical gaps in competency coverage, aligns findings with accreditation standards, and provides strategic enhancement plans with timelines.
Performance Analysis: Offers a holistic view of program health, linking completion rates to potential causes like scheduling inefficiencies, and provides strategic recommendations for improvement.
Evaluations Analysis: Critically assesses your evaluation system itself, identifying issues like grade inflation, declining trends, or ineffective questions to ensure reliable data for all analyses.
How does HealthTasks support Competency-Based Education (CBE)?
HealthTasks is purpose-built to empower CBE models. Our platform facilitates deep linking of skills and evaluation items directly to specific competencies and outcomes, ensuring every aspect of student progress aligns with your curriculum objectives. This foundation is further enhanced by:
AI Curriculum Mapping: Automatically maps competencies and outcomes across your entire program.
Ground-Up Template Generation: AI assists in creating skills and evaluation templates that are inherently aligned with your defined competencies.
Built-in Curriculum Gap Analysis: Our AI identifies areas where competency coverage might be lacking or where student performance indicates a need for curriculum adjustment.
Actionable AI Insights: Provides strategic recommendations to continuously improve your CBE framework, ensuring students meet critical outcomes effectively and efficiently.
How can HealthTasks assist with Systematic Plans for Evaluation (SPE)?
HealthTasks helps you build standardized SPE forms that ensure consistent evaluation across your program. Our platform allows you to create custom evaluation templates that align with accreditation standards, systematically collect data from students, faculty, and clinical sites, and generate comprehensive reports for your SPE documentation.
How does AI help students with clinical logs?
Our AI SOAP note helper analyzes students' clinical summaries and log data to create well-formatted SOAP note drafts, teaching professional documentation standards in real-time. This reduces cognitive load by handling initial formatting while providing immediate, structured output that builds student confidence.
The AI also provides individualized coaching and teaching, offering contextualized recommendations and catching potential documentation errors. By consistently modeling professional standards, students learn best practices implicitly while receiving personalized guidance that accelerates their clinical learning.
How does AI assist faculty and preceptors?
Our AI automatically reviews student clinical notes, providing preceptors with comprehensive summaries that include error detection, completeness assessment, and preliminary quality scoring. This first-pass analysis saves valuable time and ensures nothing is overlooked.
The AI generates specific recommendations for targeted feedback and identifies areas requiring attention. This empowers educators to focus on high-level guidance, critical thinking development, and clinical reasoning rather than basic documentation review.
Can I disable the AI?
Yes, you can disable the AI features for both students and faculty if necessary. Our AI tools are designed to foster student learning and improve educator efficiency, and are not a replacement for critical thinking and expert clinical review.
Is HealthTasks HIPAA and FERPA compliant?
Yes, HealthTasks satisfies HIPAA and FERPA compliance by using advanced end-to-end encryption and security measures for data. We also have a Business Associate Agreement (BAA) with our hosting provider, Amazon Web Services (AWS), where we securely store all compliance documents.
Why should I choose HealthTasks?
HealthTasks is designed for innovative programs seeking a next-generation clinical tracking and education management system that goes beyond passive data collection. Our platform transforms clinical education through active learning tools powered by the most advanced AI features on the market.
Unlike traditional tracking systems that simply store information, HealthTasks actively enhances learning with real-time SOAP note assistance, intelligent error detection, and personalized coaching for students, while providing educators with AI-powered insights, automated curriculum mapping, and comprehensive program analytics that drive measurable improvements in clinical outcomes.
HealthTasks is also beautiful and easy to use, balancing powerful customization with simplicity. You'll feel the difference.
Why do I need an electronic clinical tracking system (ECTS)?
As highlighted by Wolters Kluwer, ECTS are gaining significant traction. These digital platforms offer a multitude of benefits for both students and faculty.
What programs does HealthTasks support?
HealthTasks is designed to support all health programs, including nursing, allied health, and other healthcare disciplines.
Does HealthTasks have a mobile app?
Instead of a traditional iOS or Android app, HealthTasks uses a progressive web app that is mobile friendly, works across all devices, is always up to date, and doesn't require any app store downloads. This allows us to provide faster updates, lower costs, and a seamless experience for everyone.
Does HealthTasks have scheduling?
Yes, HealthTasks allows educators to set clinical site schedules with days of the week, start and end times, and start and end dates for each rotation, complete with classroom roster reports, as well as integrations with Google, Outlook, and Apple Calendars.
Does HealthTasks have location verification?
Yes. We utilize a secure code-based system to ensure that students are physically present at their clinical sites in order to receive verified start and end times. The code can easily be changed to prevent unauthorized code sharing, and avoids the cumbersome setup, privacy concerns, and technical limitations of GPS tracking.
How does onboarding work?
Getting started is a breeze. We'll walk you through the process of setting up your program, creating your curriculum, skills, evaluations, and more. Our dedicated onboarding team is here to help you every step of the way, and your success is our top priority.