Occupational Therapy Clinical Education Management
Powered by AI.
Online tracking and fieldwork management built for OT programs
Occupational Therapy Clinical Education Management
Built for Modern OT Programs
Program Directors
Monitor fieldwork experiences, competencies, and evaluations for OT students.
Faculty
Track progress against objectives and review documentation.
Fieldwork Educators
Evaluate students, confirm hours, and provide feedback.
OT Students
Log hours, document interventions, and complete evaluations.
Accreditation & Standards
Support ACOTE-aligned documentation and reporting for occupational therapy programs.
Programs & Settings
OTD/MOT programs, pediatrics, adult rehab, acute care, outpatient, and community settings.
AI-Powered Features
Leverage cutting-edge artificial intelligence to streamline your educational processes, enhance student learning, and provide intelligent insights that drive better outcomes.
AI Insights
Our AI Insights offer program administrators a comprehensive data assessment of your program's performance, revealing curriculum alignment and gaps, and delivering insightful evaluation analysis.
AI Curriculum Mapping
Automatically map all of your skills and evaluations directly to competencies and outcomes with a single click using AI. This creates a rich, interconnected dataset that enables AI insights with unparalleled depth and accuracy.
AI Skills Templates
Generate hyper customized skills templates with a simple prompt. Our AI will generate a template with all of the relevant clinical skills, complete with curriculum alignment and competency mapping.
AI for Students
Our AI helper analyzes students' clinical summaries and log data to teach students how to structure well formatted SOAP notes, accelerating learning of professional standards and documentation skills. AI provides individualized support, feedback, and guidance to every student in real-time.
AI for Educators
Our AI-powered assistant automatically reviews student clinical notes, identifying potential errors, assessing completeness, and providing a preliminary quality grade. Empower your feedback and remediation process with a clear first pass, allowing you to focus on nuanced guidance and individual student needs.
AI Personalized Learning Plans
AI-powered personalized learning plans (PLPs) analyze student clinical data to generate tailored development roadmaps with specific feedback, SMART goals, and targeted strategies. Every student receives high-quality, individualized guidance that accelerates their clinical competency development.
AI Compliance Verification
Streamline healthcare compliance management with AI-powered verification. Automated tracking of vaccinations, health screenings, and regulatory requirements, combined with AI verification, helps educators save time. Monitor student and staff compliance, securely store documents, and set expiration dates to ensure your program meets all healthcare standards. HIPAA and FERPA compliant.
Core Platform Features
Built on a robust foundation of essential tools and capabilities designed to support every aspect of clinical education management and student development.
Ultimate Flexibility
Tailor HealthTasks to your program's unique needs. Select from prebuilt templates for various programs like nursing, medical, respiratory, PT, OT, and SLP, or build your own using pre-made blocks and custom fields for ultimate flexibility.
Clinical Logs
Streamline clinical documentation with detailed logs that capture essential information. Track clinical hours, record detailed notes, and map specific skills to each entry. Enhance student learning with a built-in feedback and commenting system, facilitating real-time communication and targeted guidance.
Intuitive Dashboards
Gain instant insights into classroom and student progress with our user-friendly dashboards. Visualize cohort and individual performance against learning goals, enabling educators to identify trends, pinpoint areas of improvement, and provide targeted support.
Automated Tracking
Streamline clinical education with automated progress tracking. Effortlessly monitor student skill completion against educator templates, significantly reducing faculty burden and minimizing errors in clinical tracking.
Evaluations
Customize evaluation forms to your program's unique needs, assessing students, instructors, and clinical sites with precision. Our flexible system supports diverse evaluation methods, including satisfactory/unsatisfactory and 5-point Likert scales, providing detailed insights into performance and program effectiveness.
Custom Reports
Generate in-depth, customized reports to extract the precise data insights you require. Our flexible reporting tool allows you to select specific data points and apply filters, enabling you to analyze student progress, evaluation results, and program effectiveness with precision.
Mobile App
Students can log their skills in real time using our mobile progressive web app. Our platform provides the same great experience across all devices, is always up to date, and doesn't require any app store downloads.
And so much more.
Scheduling
Seamless calendar integration allows students to export their schedule to their Apple, Google, or Outlook calendars.
Location Verification
Code-based location verification ensures students are physically present at approved clinical sites. This code-based system avoids technical and privacy issues associated with traditional GPS systems.
Integrated Billing
Streamlined billing with Stripe integration supports both institutional and self-pay models. Self service invoicing, quote generation, and financial reporting simplify administrative overhead.
Location Management
Comprehensive location management with contract management, evaluations, and reporting.
User Management
Flexible user management supporting both institutional and self-pay students. Role-based access controls, and automated account provisioning streamline user administration.
Classrooms
Organize students into cohorts with classrooms, and gain insights into cohort benchmarks, at risk students, and more.
Transparent Pricing
No hidden fees. Use our calculator to see your volume discount instantly.
Estimate Your Cost
Select the number of program licenses to see your volume discount.
50 licenses
11,000+
Standard
1-9 licenses
10% Discount
10-49 licenses
15% Discount
50-99 licenses
20% Discount
100-499 licenses
25% Discount
500-999 licenses
30% Discount
1,000+ licenses
Estimate Summary
Base price per license$150.00
50 licenses × base price$7,500
Volume discount (15%)-$1,125
Total Estimated Price$6,375
Effective price per license$127.50
You save $1,125 total
$127.50 per license with volume pricing
$127.50 per license with volume pricing
One-Time Payment Per Student
Full program access. No recurring fees.
Full program access. No recurring fees.
No credit card required. Get started today.
Frequently Asked Questions
Any questions? Contact us.
Do you offer a free trial?
Yes, we'd love to show you around. Request a free trial and we'll get you set up.
How does AI Curriculum Mapping work?
Our AI Curriculum Mapping feature automatically connects skills and evaluations to specific curriculum objectives and competencies with a single click. This eliminates the tedious manual linking process and creates a rich, interconnected dataset.
This deep data linking is the foundation that enables our AI Insights to provide unparalleled depth and accuracy in program analysis.
What makes AI Insights different from standard reporting?
Our AI Insights go far beyond presenting data—they interpret it, identify root causes, and generate specific, implementable recommendations. The system provides comprehensive analysis across key areas:
Curriculum Analysis: Identifies critical gaps in competency coverage, aligns findings with accreditation standards, and provides strategic enhancement plans with timelines.
Performance Analysis: Offers a holistic view of program health, linking completion rates to potential causes like scheduling inefficiencies, and provides strategic recommendations for improvement.
Evaluations Analysis: Critically assesses your evaluation system itself, identifying issues like grade inflation, declining trends, or ineffective questions to ensure reliable data for all analyses.
How does HealthTasks support Competency-Based Education (CBE)?
HealthTasks is purpose-built to empower CBE models. Our platform facilitates deep linking of skills and evaluation items directly to specific competencies and outcomes, ensuring every aspect of student progress aligns with your curriculum objectives. This foundation is further enhanced by:
AI Curriculum Mapping: Automatically maps competencies and outcomes across your entire program.
Ground-Up Template Generation: AI assists in creating skills and evaluation templates that are inherently aligned with your defined competencies.
Built-in Curriculum Gap Analysis: Our AI identifies areas where competency coverage might be lacking or where student performance indicates a need for curriculum adjustment.
Actionable AI Insights: Provides strategic recommendations to continuously improve your CBE framework, ensuring students meet critical outcomes effectively and efficiently.
How does AI help students with clinical logs?
Our AI SOAP note helper analyzes students' clinical summaries and log data to create well-formatted SOAP note drafts, teaching professional documentation standards in real-time. This reduces cognitive load by handling initial formatting while providing immediate, structured output that builds student confidence.
The AI also provides individualized coaching and teaching, offering contextualized recommendations and catching potential documentation errors. By consistently modeling professional standards, students learn best practices implicitly while receiving personalized guidance that accelerates their clinical learning.
How does AI assist faculty and preceptors?
Our AI automatically reviews student clinical notes, providing preceptors with comprehensive summaries that include error detection, completeness assessment, and preliminary quality scoring. This first-pass analysis saves valuable time and ensures nothing is overlooked.
The AI generates specific recommendations for targeted feedback and identifies areas requiring attention. This empowers educators to focus on high-level guidance, critical thinking development, and clinical reasoning rather than basic documentation review.
Can I disable the AI?
Yes, you can disable the AI features for both students and faculty if necessary. Our AI tools are designed to foster student learning and improve educator efficiency, and are not a replacement for critical thinking and expert clinical review.
Is HealthTasks HIPAA and FERPA compliant?
Yes, HealthTasks satisfies HIPAA and FERPA compliance by using advanced end-to-end encryption and security measures for data. We also have a Business Associate Agreement (BAA) with our hosting provider, Amazon Web Services (AWS), where we securely store all compliance documents.
Why should I choose HealthTasks?
HealthTasks is designed for innovative programs seeking a next-generation clinical tracking and education management system that goes beyond passive data collection. Our platform transforms clinical education through active learning tools powered by the most advanced AI features on the market.
Unlike traditional tracking systems that simply store information, HealthTasks actively enhances learning with real-time SOAP note assistance, intelligent error detection, and personalized coaching for students, while providing educators with AI-powered insights, automated curriculum mapping, and comprehensive program analytics that drive measurable improvements in clinical outcomes.
HealthTasks is also beautiful and easy to use, balancing powerful customization with simplicity. You'll feel the difference.
Why do I need an electronic clinical tracking system (ECTS)?
As highlighted by Wolters Kluwer, ECTS are gaining significant traction. These digital platforms offer a multitude of benefits for both students and faculty.
What programs does HealthTasks support?
HealthTasks is designed to support all health programs, including nursing, allied health, and other healthcare disciplines.
Does HealthTasks have a mobile app?
Instead of a traditional iOS or Android app, HealthTasks uses a progressive web app that is mobile friendly, works across all devices, is always up to date, and doesn't require any app store downloads. This allows us to provide faster updates, lower costs, and a seamless experience for everyone.
Does HealthTasks have scheduling?
Yes, HealthTasks allows educators to set clinical site schedules with days of the week, start and end times, and start and end dates for each rotation, complete with classroom roster reports, as well as integrations with Google, Outlook, and Apple Calendars.
Does HealthTasks have location verification?
Yes. We utilize a secure code-based system to ensure that students are physically present at their clinical sites in order to receive verified start and end times. The code can easily be changed to prevent unauthorized code sharing, and avoids the cumbersome setup, privacy concerns, and technical limitations of GPS tracking.
How does onboarding work?
Getting started is a breeze. We'll walk you through the process of setting up your program, creating your curriculum, skills, evaluations, and more. Our dedicated onboarding team is here to help you every step of the way, and your success is our top priority.